Wedding guest photo QR code table sign
A small sign on each table is the easiest way to turn your guests into photographers. Here is how to design one that people actually scan: what to write, how big to print the code and where to put it.
What to write on the sign
Keep it short and friendly. Guests should understand in one glance what to do and why. A few wording ideas you can adapt:
- "Help us capture the day! Scan to share your photos and videos."
- "Snap it, scan it, share it. Your photos make our album complete."
- "No app needed: scan with your camera and upload your favourite shots."
- "We would love to see the day through your eyes. Scan to add your photos."
Mentioning "no app needed" removes the most common hesitation. If uploads stay open after the wedding, add a line such as "Uploads stay open for a few weeks after the wedding" so guests know they can add more later.
How big to print the QR code
A QR code needs enough size and contrast to scan easily in dim reception lighting. As a practical rule, print the code at least about 3 cm (just over an inch) wide for table cards, and larger for signs people read from a distance. Use dark modules on a light background, keep a white margin around the code, and avoid placing it over a busy photo.
Snap9 lets you download your event’s QR code as an SVG file. SVG is a vector format, so it stays sharp at any size, from a place card to a poster. Many design tools and print shops accept it.
Where to place your QR codes
- Every table: a small framed card or a line on the menu.
- Entrance or welcome sign: catches guests as they arrive.
- The bar and photo booth area: places where people already have their phones out.
- The order of service or programme: handy for ceremony photos.
- Your thank-you message: include the link again for late uploads.
Test before you print
Before ordering a batch of signs, print one copy at the final size and scan it with both an iPhone and an Android phone, ideally under low light. Check that the link opens your gallery and that an upload works. With Snap9 you can test using the free trial: create a free event, upload a couple of photos, then delete them from the host dashboard.
Design ideas that match your style
The sign does not need to look technical. Frame the code with your wedding colours, add your names and date, or place it next to a small illustration. Keep the code itself plain: decorative effects on the code can make it harder to scan. One code is enough for the whole event; every sign can use the same one.
What happens after guests scan
Guests land on your event page with your names and an optional welcome message. They can type their name, choose photos (and videos on Standard and Plus) and see the shared gallery. You manage everything from a private host dashboard: delete items, see reports, open the slideshow and download the zip. Read the full overview in wedding photo sharing with a QR code or the general guide to collecting photos from wedding guests.
The free trial covers up to 20 photos (no video) with uploads open for 7 days. Standard costs 249 SEK per event for up to 500 photos and videos, and Plus costs 499 SEK for up to 2000. Both are one-time payments, not subscriptions.